Run the P-Card program
Bank files
Section titled “Bank files”On P-Card, Bank feeds, load the issuing bank’s Visa VCF 4.4 or Mastercard CDF3 file, or a CSV export. Charges carry level 3 line items, the merchant’s location and tax. A file whose trailers do not add up is rejected whole, so a partial file never loads.
Cards and limits
Section titled “Cards and limits”Cards lists every card with its cardholder, approver, single-purchase and monthly limits, and exceptions such as an allowed merchant category or a raised limit for a period. Program-wide rules (blocked and restricted MCCs, the receipt threshold and the split-purchase window) come from the policy pack.
Charges are sampled for audit. The P-Card review agent audits each sampled charge against the receipt, purpose, coding, policy and the cardholder’s history, asks the cardholder for anything missing, and proposes the audit result and any suspension. You decide on Audit.
GL export
Section titled “GL export”Approved charges are booked to the GL in one journal on GL export, for your ERP.
Trends
Section titled “Trends”Trends shows spend, cardholders with spend, the share of charges flagged and violations by month.