Spend by Product Exec Every invoice, from the mailroom to the ERP, read and matched for you.
Invoices arrive by email, upload, supplier portal, EDI, cXML, UBL or the Peppol network. Spend reads each one with per-field evidence, matches it two, three or four ways against the PO and receipt, codes non-PO bills from the supplier's history, checks the tax, and routes what is left to the right person by position.
Capture any format
PDF, scans, phone photos, multi-page TIFF and HEIC, email (EML and Outlook MSG) and zips, X12 810, cXML and UBL. English, Spanish and other languages detected and read.
Evidence on every field
Each value carries the words it came from and a confidence. Low-confidence or inconsistent invoices go to a person; nothing guesses its way into the ledger.
Match and resolve
2-, 3- and 4-way matching with your tolerances. Exceptions become cases with owners, SLAs and a supplier conversation, and the invoice exceptions agent works them first.
Invoice exceptions
Invoice exceptions
Works invoices that failed matching: finds the cause, holds what looks wrong, asks receivers for receipts, and proposes supplier messages, variance acceptances and rejections for AP to approve.
AP staff decide
What accounts payable does
Document intelligence
Classification and extraction for invoices, credit memos, statements and attachments, with a review queue for anything below the confidence threshold. Documents in classes you exclude (such as BES Cyber System Information) are never sent to the AI provider.
Invoice X-ray
See exactly what capture read on the page, where it found it, and how each line compares with the PO and receipt.
GL coding learned from history
Non-PO bills are coded from the supplier's past distributions, including Oracle Projects coding. Confident suggestions are applied automatically, with the bills they learned from shown as evidence.
Sales and use tax
Each line's taxability and the rate for its delivery site. Use tax is accrued, filed by jurisdiction and journaled; short-billed tax is flagged. Built-in rate table, Avalara or Vertex.
Duplicate and fraud checks
Same number, similar number and same-total checks across the supplier's last year, plus bank account changes, shared accounts and barred suppliers before anything is approved.
Supplier statements
Statements read from CSV or the emailed PDF and reconciled line by line: bills never received, amounts that differ, payments not applied and credits not taken, each with a case to the supplier.
Expected bills
Monthly utility, lease and service bills learned per supplier and site, with alerts when one is late or far outside its usual amount.
Peppol e-invoicing
Enroll suppliers, receive invoices over the network and send invoice responses (received, in process, approved, paid, rejected) back to them automatically.
Construction pay applications
Schedule of values, certified payrolls, conditional and unconditional lien waivers, retention capped by policy and its release dates, with California PCC §7201, §7107 and §20104.50 timing built in.
Period-end accruals
Received-not-billed and billed-not-approved, with coding and a reversing journal for the close.
Budget checks
Non-PO bills are checked against the budget at entry and again at approval, under hard or soft control set per fund.
ERP export and archive
Approved invoices post to Workday or Oracle EBS; the original and its audit packet are filed to your document repository by fiscal year and supplier.
A closer look
Jobs it takes off your plate
Stop keying invoices
Read PDFs, scans, phone photos, EDI, cXML and UBL with evidence on every field, and send only the uncertain ones to a person.
Clear three-way match exceptions
Let the exceptions agent find the cause, chase the receipt and draft the supplier message; AP approves.
Code non-PO bills automatically
Learn each supplier's GL, fund, cost center and project coding from its history and apply it with the evidence.
Accrue and file use tax
Rate by delivery site, accrue use tax on out-of-state purchases, and produce the return and the journal.
Reconcile supplier statements
Find bills never received, unapplied payments and credits not taken, and open a case with the supplier.
Catch a late or inflated utility bill
Expected monthly bills by site, with alerts when one is late or far off its usual amount.
Pay contractors by pay application
Schedule of values, certified payrolls, lien waivers and retention with statutory release dates.
Close the month
Received-not-billed and billed-not-approved accruals with a reversing journal.
See it on your own invoices
We run a bake-off on a sample of your real invoices and connect to a sandbox of your ERP, so you can judge the results before you sign anything.