Spend by Product Exec Accounts payable for agencies with many boards, many plants and an Oracle back office.
Special districts pay chemical, construction and utility bills across treatment plants, often for several boards from one administration office. Spend reads every invoice, matches it, codes it from Oracle history, routes it by facility position and files it to the records system.
What gets in the way today
Paper and scans still dominate
Mail, email and scanned invoices keyed by hand into Oracle E-Business Suite.
Approvals follow seats, not people
Facility heads change, seats go vacant and approvals stall.
Every board needs its own register
Expenses split by district fund, with joint administration costs allocated.
Built in, not bolted on
Capture with evidence
Every format read, with the words each value came from, and low-confidence invoices sent to a person.
Accounts payableOracle EBS without custom code
Suppliers, POs and receipts from EBS, approved invoices to the Payables open interface, rejections parked as cases and payments read back.
Accounts payableApprovals by position
Chains route to the seat, cover vacant seats and delegations, remind and escalate.
Requests and purchasingConstruction pay applications
Schedule of values, certified payrolls, lien waivers and retention timed to the Public Contract Code.
Accounts payableProducts for sanitation and special districts
Accounts payable
Every invoice, from the mailroom to the ERP, read and matched for you.
Payments and treasury
Payment runs that a second person approves and a guard checks first.
Expenses
Employee expense reports that post themselves.
Suppliers and portal
One place for suppliers to bid, invoice and get paid.
Analytics and insight
See where the money goes, and how long it takes to get there.
See it on your own invoices
We run a bake-off on a sample of your real invoices and connect to a sandbox of your ERP, so you can judge the results before you sign anything.